A Pre-Shipment Inspection is a systematic inspection of units selected at random from all batches of ready goods, conducted when your production is at least 80% complete. This is the final opportunity to take corrective action before production is finished and packed; making it an effective tool to safeguard your product against costly import risks.
In other words, Pre-shipment inspection is a step taken by buyers, suppliers, agencies, and other trade operators to ascertain the conformity of newly manufactured products before shipping for export or import. It is a systematic procedure for determining whether the manufactured goods for export or import meet the requirements in regards to the quantity, quality standards, specifications, and regulations. All pre-shipment inspections must adhere to internationally recognized ANSI/ASQC Z1.4 (ISO 2859-1) statistical sampling procedure. Comprehensive inspections are conducted before the products are shipped to clients focusing on functionality, performance, durability, appearance, dimension, and so on. During pre-shipment inspections, the inspectors use the AQL sample size selected randomly from all batches in the order.
The quality control inspector compiles a comprehensive inspection report and issues pre-shipment inspection certificates based on the findings of the assessment of each criterion. Inspection reports visualize and explain the quality control process while inspection certificates verify whether the batches of products inspected conform to the specifications in the sale contract with a pass or fail. In most countries, local custom departments require pre-shipment inspection certificates to allow entry of imported goods as a measure to protect the health and safety of consumers. Whether you are exporting or importing, pre-shipment inspections offer a wide range of benefits and should be prioritized.
When working with overseas suppliers, you should take the necessary precautions to mitigate risks. Pre-shipment inspections ensure your order is filled properly according to acceptable quality level and agreed-upon quantity and specifications. The benefits of pre-shipment inspections include:
Pre-shipment inspections are an effective way to safeguard one's business interests. To enjoy all the benefits of pre-shipment inspection, one can hire an independent third party with expertise in quality control to undertake product inspection. This will guarantee the legitimacy of the inspections.
Preshipment inspection maintains your brand image in front of the regulators and definitely, your clients. PSI inspection helps you in avoiding supply-chain bottlenecks, fines due to regulatory violations and importantly, unsatisfied customers. Since the regulatory requirements around the world vary from region to region, it can get difficult for an organization to keep track of the latest regulations regarding the shipment of their products. Meanwhile, a pre-shipment inspection can greatly help in keeping your shipment in line with the latest regulations.
Here are a few ways pre-shipment inspection greatly benefits your business:
Summing up, with ASIS you can sleep easy while we work on your Preshipment inspection and let you know how to iron out any issues that will make the shipment a success, every time, all the time.
The first step in a pre-shipment inspection procedure is visiting the production site or factory. On-site visit for pre-shipment inspection is conducted when production is completed 100%, and at least 80% of the client’s order has been packed and ready for shipping.
The inspectors focus on verifying the number of products is accurate and conforms to the total number of units ordered. This step also includes verifying whether the units in each shipping carton is correct based on the client’s requirement. The packaging and labeling are also verified in this step with a focus on safe transportation. If the client has several outlets in different locations or countries, the inspector can ensure that the correct number of products are packed for each outlet.
To ensure the accuracy of pre-shipment inspections, the inspector uses Acceptance Quality Limit (AQL) defined under ISO 2859-1 (ANSI/ASQC Z1.4). This statistical sampling procedure is internationally accepted for PSI inspections. The sample size for inspection is determined by AQL standards and the total number of units in a batch or order. The AQL defines the acceptable number of defects in a batch. Any batch with more than the acceptable number of defects is rejected and marked as a fail by the inspector.
Pre shipment inspection also seeks to verify the conformity of the manufactured to specifications like size, color, and weight. But these specifications are not rigid. They vary depending on the nature of the product under inspection. Packaging and labeling of boxes are also important.
The pre-shipment inspection will check for three different types of defects categorized into major, minor, and critical defects. A randomly selected sample is inspected for any visible defects regarded as the workmanship check. The inspector makes a pass or a fail decision based on predetermined tolerance levels.
The inspectors compile several pre-shipment inspection procedure certificates and reports during and after completion of product inspection. Pre-shipment inspection certificates and reports convey the balanced and unbiased findings of the inspectors. They verify whether the goods are inspected to conform to the specifications stated in the contract between the seller and buyer.